top of page
  • anushree24r

Company Registration - Requirements of Registered Office Address

Updated: Sep 30, 2022

Registered office of a company is the main office of the Company to which all communication relating to the company is sent by the government departments. The promoters of a company or LLP must declare the registered office of the company during incorporation and maintain certain documents at the registered office. In this article, we review the process for selection and maintenance of a registered office of a company.


Registered Office of a Company


The registered office of a company is a place to which all official communications pertaining to a Company is sent. In addition to a registered office, a company can have an corporate office or administrative office or branch office or factory, etc., However, only the registered office of the Company needs to be registered with the Ministry of Corporate Affairs. All other offices or additional locations can be opened by a company without any intimation to the ROC.


The registered office of the Company will also determine the domicile of the company (State of Incorporation). The state or location in which the registered office of the Company is situated will determine the Registrar of Company (ROC) to which the application for company registration must be made. Any change of address of Registered Office must be notified to the Registrar of Company (ROC) within a specified period.


While registering a new Company, there are Two options to record the Registered Office Address:


1. Temporary Address:

Use an address as Temporary Registered Office for Registration and to file the Permanent Address documents within 30 days of Company Registration.


2. Permanent Address:

Use a Permanent Address for the Company at the time of Registration itself and in this case, there is no filing required after the Registration of the Company.


In both the cases, the address refereed on the registration forms shall be recorded in the Certificate of Registration. Any change in address after the Company Registration will not be reflected on the Certificate of Incorporation.


The registered office address need not necessarily be commercial address to register the Company. It could be residential address of any of the shareholders or directors or any other person.


Registered Office Requirement during Company


Registration based on type of company :


Registered office of company


At the time of incorporation of a Company, it is important to declare the registered office of the Company and submit documentary evidence. Typically, the following documents must be submitted while declaring a registered office of a company during incorporation:

  • Electricity Bill / Water Bill / Property Tax Receipt

  • No-Objection Certificate (NOC) from Landlord for Registered Office

  • Rental or Lease Agreement between Landlord and the Company

It is important to note that the name and address mentioned on the electricity bill / water bill / property tax receipt exactly match the NOC Certificate from Landlord and the Rental Agreement. Further, the registered office of a company cannot be a vacant land or building under construction. However, there is also no requirement for the registered office to be a commercial or industrial property. The registered office of a company can also be a residential property.


In case the company has not decided the registered office of the Company while filing for incorporation, Companies Act, 2013 provides the option for the Company to declare a temporary address. The registered office of the Company must then be declared by filing INC 22 within 15 days of incorporation of the Company.


Registered Office of a LLP


The requirement for registered office of a Limited Liability Partnership (LLP) is very similar to registered office of a company. Therefore, the concepts covered in this article are applicable for a LLP also, with changes to forms to be filed for declaration of registered office of a LLP.


Documents required for Registered Office Address based on type of address available


1. Temporary Address


Being it is an address to be used for 30 days from the date of Incorporation, any document showing the temporary address can be submitted as the proof of address along with a letter of No-Objection from the holder of address proof.


2. Permanent Address


The following document are required to support the Permanent Address at the time of registration or to file permanent address within 30 days of Incorporation.


A. If the Address is owned individuals - Directors / Shareholders / Another Person


· Copy of Electricity Bill of the registered office address premises AND

· No-Objection letter from the Owner of Address (whose name is refereed in the Electricity Bill) to use the address ad Registered office of the Company. If the address in the Electricity Bill is incomplete, additional documents such as Aadhaar Card / Driving Licence / Passport / Voter ID in name of the Owner with complete address of the premises should also be provided.


B. If the Address is owned another Company / LLP


Following document proving the ownership of address and No-Objection for use of address

· Electricity Bill in the name of the owner of the building / address

· Resolution authorizing the use of address as registered office of the company


C. If the Address is owned by a third party and leased to the Virtual /Shared Office Service Provider


Following documents proving the ownership of address and No-Objection for use of address:

· Electricity Bill in the name of the owner of the building / address AND

· Valid Rental / Lease Agreement by the owner of the building favour of Virtual /Shared Office Service Provider with specific powers to sublease / issue NOC letters for use of premise address as Registered office address under Companies Act / LLP Act AND

· No-Objection letter issued by the Virtual /Shared Office Service Provider. If the Virtual /Shared Office Service Provider is a company / LLP, Board Resolution / Power of Attorney delegating the powers to the signatory to issue No-Objection Letter for use of address as registered office of the company.


D. If the Address is rented by the new Company (Only in case of registrations complete with Temporary Address)


If address / premise is rented by the New company after registration, the following documents are required:

· Notarized copy of Rent Agreement

· Copy of Rent paid receipt

· Copy of Electricity Bill or Tax Paid Receipt in the name of the Owner


If the address is already rented by the shareholders / directors of the proposed company, the rental agreement in the name of the shareholders / directors shall not be accepted as the address proof. In such cases, the documents are required as per Para 2.B or 2.C above.


Registered Office Change


Registered Office of the company can be shifted from one place to another in the same state or from one state to another after complying with legal requirements. The company shall affix the name and address of its registered office outside every office or place of business in a prominent position. Also, the name and address of its registered office should be mentioned in its business letters, bills and other official publications


Once the registered office of a Company is declared by filing INC 22, any further changes to the registered office of the Company must be intimated to the ROC. Any change is registered office address within the same area of city or town or village must be notified within fifteen days by filing the appropriate forms. In case of change of registered office of a company, outside the local limits of any city, town or village, then the change of registered office must be approved by a special resolution passed by the Company. If the registered office of a company is to be changed from one jurisdiction of a ROC to another jurisdiction, then the change in registered office must be approved by the Regional Director of ROC.