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Company Registration - Requirements of Registered Office Address

Updated: Sep 30, 2022

Registered office of a company is the main office of the Company to which all communication relating to the company is sent by the government departments. The promoters of a company or LLP must declare the registered office of the company during incorporation and maintain certain documents at the registered office. In this article, we review the process for selection and maintenance of a registered office of a company.

Registered Office of a Company

The registered office of a company is a place to which all official communications pertaining to a Company is sent. In addition to a registered office, a company can have an corporate office or administrative office or branch office or factory, etc., However, only the registered office of the Company needs to be registered with the Ministry of Corporate Affairs. All other offices or additional locations can be opened by a company without any intimation to the ROC.

The registered office of the Company will also determine the domicile of the company (State of Incorporation). The state or location in which the registered office of the Company is situated will determine the Registrar of Company (ROC) to which the application for company registration must be made. Any change of address of Registered Office must be notified to the Registrar of Company (ROC) within a specified period.

While registering a new Company, there are Two options to record the Registered Office Address:

1. Temporary Address:

Use an address as Temporary Registered Office for Registration and to file the Permanent Address documents within 30 days of Company Registration.

2. Permanent Address:

Use a Permanent Address for the Company at the time of Registration itself and in this case, there is no filing required after the Registration of the Company.

In both the cases, the address refereed on the registration forms shall be recorded in the Certificate of Registration. Any change in address after the Company Registration will not be reflected on the Certificate of Incorporation.

The registered office address need not necessarily be commercial address to register the Company. It could be residential address of any of the shareholders or directors or any other person.

Registered Office Requirement during Company

Registration based on type of company :

Registered office of company

At the time of incorporation of a Company, it is important to declare the registered office of the Company and submit documentary evidence. Typically, the following documents must be submitted while declaring a registered office of a company during incorporation:

  • Electricity Bill / Water Bill / Property Tax Receipt

  • No-Objection Certificate (NOC) from Landlord for Registered Office

  • Rental or Lease Agreement between Landlord and the Company

It is important to note that the name and address mentioned on the electricity bill / water bill / property tax receipt exactly match the NOC Certificate from Landlord and the Rental Agreement. Further, the registered office of a company cannot be a vacant land or building under construction. However, there is also no requirement for the registered office to be a commercial or industrial property. The registered office of a company can also be a residential property.

In case the company has not decided the registered office of the Company while filing for incorporation, Companies Act, 2013 provides the option for the Company to declare a temporary address. The registered office of the Company must then be declared by filing INC 22 within 15 days of incorporation of the Company.

Registered Office of a LLP

The requirement for registered office of a Limited Liability Partnership (LLP) is very similar to registered office of a company. Therefore, the concepts covered in this article are applicable for a LLP also, with changes to forms to be filed for declaration of registered office of a LLP.

Documents required for Registered Office Address based on type of address available