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Memorandum of Understanding (MoU)

Memorandum of Understanding or MoU is the form of agreement which shows the delicacy of commitment of words written down onto the paper for the establishing seamless business relationships either with customers, or other businesses. RegisterKaro makes sure that your relationship is established in the most efficient manner by offering services pertaining to drafting the MoU for you.

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What is Memorandum of Understanding?

A memorandum of understanding (MOU) is a useful document that helps parties come to mutual agreements. It specifies duties and expectations as well as how the parties will collaborate. Before drafting a formal agreement and legally enforceable contract, MOUs are frequently the initial stage.

This article will offer a detailed process for creating a workable memorandum of understanding, regardless of whether you are collaborating on a project, going into business together, or participating in any other kind of cooperation.

Why do you need Memorandum of Understanding?

  • Legal Relationship establishment

Understanding one another’s aims and objectives is crucial in every commercial transaction. An MOU can be a tremendous benefit to your company partnerships, even though it might be challenging at times. Dealings are prone to fail without clear terms and adequate communication. This is the main advantage of an MOU. Parties might just lay out what they expect and what they require. This will thus create a shared goal for next interactions.

  • Written record

During the negotiating process, it is common for two or more parties to agree on specific terms that will eventually be included in the final contract. What occurs, then, if one of the parties retracts or forgets these terms? A MOU is useful in this situation. The document is helpful since it documents the agreements reached during discussions, even if it is not legally binding. As a result, this gives the parties a clear knowledge of their shared goals. A MOU is also advantageous since it allows parties to exchange private information in a secure manner. This document is especially helpful for forming partnerships.

  • Evidence purpose

MoU or Memorandum of Understanding also performs the role of establishing the evidences in terms of unexpected and unfortunate circumstances to be occurred in furtherance of the business relationship established. This brings the parties a set of certainty in terms of authenticated legal status to the mutual consent attained between the parties.

  • Lack of uncertainty

Sometimes, business talks can be difficult and unpredictable. When the parties’ relationship is just getting started, they may be especially unclear. Disagreement regarding contract conditions with your company partner is the worst thing ever. Therefore, MOUs offer a strong defence against the possibility of unclear goals and expectations. This is especially helpful in business partnerships and relationships where there is a long-term commitment. Disagreements between the parties can be avoided by clearly defining prospects and goals at the early stages of discussions. Additionally, it can lessen the possibility of ambiguity while creating the official contract. This is so because the parties have already outlined and approved the suggested parameters.

  • Stipulated framework

When a project is difficult or takes a long time to complete, it can be intimidating for even seasoned organisations to engage into a formal contract. An MOU might therefore soothe your worries. A precedent document outlining the proposed terms offers a structure for subsequent negotiations. The future contract may be built upon the terms of the MOU. If there is any confusion, it can also be resorted to as a reminder of the parties’ goals and intents. It’s usually better to err on the side of caution in intricate or dangerous situations. Parties are guaranteed to be in agreement when a formal document is provided beforehand.

Points to remember while writing a Memorandum of Understanding (MoU)

  • Title & Date

Include the title, for example, “Memorandum of understanding between (name of organisation) and (name of organisation).” Secondly, include the date where it should Indicate the month, day, and year the agreement was reached, when it goes into effect, and when it should get expired.

  • Parties to the MoU

Next step begins by starting to list all of the parties to the agreement precisely. Provide each organization’s or person’s complete legal name, address, and phone number. Together with outlining the MOU’s objectives, this section should express the parties’ intention to establish a relationship.

  • Scope and Objectives

Define the agreement’s purpose in more detail. In this section, outline the scope of the agreement by defining its boundaries and limitations. Clearly state the objectives and goals you aim to achieve through the collaboration. Be specific and concise to avoid ambiguity or confusion. Ensure that both parties are aligned in their understanding of the scope and objectives of the MOU. 

  • Duties and rights

This defines what each party will bring to the agreement. Explain which roles are to be performed and who will perform them. Specify the responsibilities and contributions of each party involved in the agreement. Clearly define the tasks, deliverables, and timelines expected from each party. Ensure there is clarity on how the parties will collaborate and communicate throughout the duration of the agreement.

  • Dispute Resolution

Another clause to incorporate in the Memorandum of Understanding is the clause for dispute resolution mechanism in terms of any dispute arising in relation to the MoU. It is suggested to clearly draft the clause incorporation the little details especially in case of arbitration is the chosen mechanism, as to avoid any hurdles. Arbitration requires an arbitration agreement in order to resort for the same and it includes minute details such as chosen language, seat, number of arbitrators, etc.

  • Governing Law

Clause defining the governing law for the entire memorandum is another important clause to not to forget incorporating. Missing upon such clause can bring enforcement related problem for the MoU. In terms of resorting to arbitration as the dispute resolution mechanism, it is important to be careful about the law choosing to govern the entire memorandum, and arbitration agreement as well because of separate nature of the arbitration agreement.

  • Termination or Dissolution

You may also wish to add clauses pertaining to termination of the Memorandum of Understanding depending upon the different circumstances to take place such as incompetency, non-performance of obligations, etc. You may also include the dissolution clause for the MoU, along with other Intellectual Property, etc.

  • Signature & Stamp

You should add a signature to the template to allow all interested parties to sign. If you use eSignature, your document can be signed within minutes. Along with the signature, you may also add the stamp column to enhance the authentication of the MoU.

How RegisterKaro makes your process easier?

  • Pool of Experts

RegisterKaro holds a large pool of Experts from all over the world specializing in MoU Drafting.  Our team of experts makes sure that your work is taken care of in the most effective manner possible.

  • Cost-effective

RegisterKaro MoU services are of premium quality at the most efficient rate, which suits the client’s pocket, making sure that quality service is not the only thing the client gains on our platform.

  • Client-oriented approach

Our team of experts is well trained and equipped with a client-oriented approach, keeping in mind that the process must be client-centric, focusing on meeting all the requirements of their business and, therefore, satisfying their needs.

  • Process Alteration

For the fact that we focus on a client-centric approach, we keep our process structurization open for the client to alter it as per their need, requirements, and vision.  For us, obtaining the best results is the focus, along with the Client satisfaction.

  • Trusted partner of 10000+ Clients

RegisterKaro has earned the trust of more than 10000+ clients who have availed of MoU Services.  Their trust in us from a term in continuity is proof of our services backed by quality and assurance.

FAQs

  • What is a memorandum of understanding for?

MoU plays the role for establishing a mutual understanding between the parties involved pertaining to the successful completion of the respective task or project. MoU helps in outlining the parties’ operations including the responsibilities and expectations of the parties.

  • Is MOU legally binding in India?

MoU is a form of mutual agreement between the parties established in the written format. However, MoU does not hold a legal status under the Indian Legislation, there is non-binding and non-enforceable in the Indian Jurisdiction.

  • What is the validity period of MOU in India?

On the day of signing, the MOU shall come into effect. The MOU is supposed to be in effect for three years. If no party gives six months’ written notice in advance that it intends to terminate the MOU, it should automatically be renewed for additional periods of three years.

  • What documents are required for MOU?

In general, no particular paperwork is needed to draft or carry out the memorandum of understanding. However, in order to verify the names and permanent residences of the parties that need to be closely examined, you must supply proof of identification for each of the parties involved.

  • Does MOU need to be notarized?

A Notary Public attests to each party’s signature, making the MOU legally binding in the event of a disagreement. It is imperative to notarize the MOU in order to protect the rights and interests of each participant.

  • Is notarized MOU valid in India?

The MOU is legally enforceable in the event of a disagreement and is made so by having a Notary Public witness each party’s signature. In order to safeguard the rights and interests of each party to the MOU, it is crucial to notarize the document.

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