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EPF Registration

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Get Online EPF Registration in India 

In India, EPF or Employees Provident Fund is a scheme under the Employees’ Provident Funds & Miscellaneous Provisions Act, 1952 and it is regulated under the EPFO (Employees’ Provident Fund Organisation). All the establishments in India that have employed 20 or more than 20 employees can apply for PF Registration in India. In some instances subject to the conditions & the exemption establishments employing less than 20 are still eligible for EPF Registration in India. The employee gets an amount that includes the employer and the employee’s contribution with interest on resignation or retirement.

What is EPFO and its objectives?

EPFO stands for Employees’ Provident Fund Organisation and is a non-constitutional body that promotes employees to save funds for retirement and this organisation is governed by the Ministry of Labor & Employment, Government of India & was launched in 1951.

The following are the objectives of EPFO in India:

  1. To make sure that every employee has only 1 EPF Account;
  2. To ensure that online services are reliable and trustworthy & to make improvements in their facilities;
  3. Encouragement & promotion of voluntary compliance;
  4. Ensure that organisations follow all the rules & regulations laid out by the EPFO on a regular basis;
  5. Compliance must be provided easily;
  6. Claim settlements are to be reduced from 30 days to 3 days only;
  7. For all EPF member accounts to be accessed online easily.

Applicability of EPF Registration 

In India, the employer must obtain the EPF Registration within 1 month of attaining the strength, failing which penalties will be applicable. A registered establishment continues to be under the Act even if the employee strength falls below the required minimum. The Central Government of India may apply the provisions to any establishment employing less than 20 employees after giving not less than 2 months’ notice for mandatory registration. Where the employer & the most of employees have agreed that the provisions of this act should be made applicable to the establishment, they may themselves apply to the Central PF Commissioner.

The Commissioner may apply the provisions of the Act to that establishment after passing the notification in the Official Gazette from the agreement date or from any particular date specified in the agreement.

All the employees will be eligible for a Provident Fund from the beginning of their employment & the responsibility of deduction and the payment of Provident Fund lies with the employer. The PF contribution of 12% should be equally divided between the employer & employee. The contribution of the employer is 12% of the basic salary. If the establishment has employed less than 20 employees, the PF deduction rate will be 10%.

What are the Benefits of EPF in India?

The following are the benefits of EPF Registration in India:

  1. Long-term goals: Long-term goals like marriage or higher education, necessitate the immediate availability of funds. During such times, the accumulated Provident Fund amount is frequently useful.
  2. EDLI Scheme: Employee Deposit Linked Insurance Scheme or EDLI Scheme is available to all PF account holders. As per this, the life insurance premium is deducted at the rate of 0.5% of the salary.
  3. Risk Coverage: One of the main benefits of EPF Registration is that it covers the risks that employees & their dependents may face as a result of illness, death, or retirement.
  4. Pension Coverage: Apart from the employee’s contribution to EPF, the employer contributes an equal amount, which includes 8.33% to the EPF.
  5. Need in Emergency: Some unexpected events like marriage or other family gatherings and any mishap/illness, necessitate quick financial help, the Provident Fund amount can be extremely beneficial.

Eligibility Criteria for EPF Registration in India

EPF in India is the primary way for employees to save for retirement and it’s managed by EPFO. The Employees’ Provident Fund & Miscellaneous Provisions Act, 1952 sets out who can join

  • For Employees:
  1. Employees who earn less than Rs. 15,000/month must join the EPF & make regular contributions;
  2. Employees whose salary is more than Rs. 15,000/month at the joining time aren’t required to make PF contributions. Yet, they can still opt to join the Employee Provident Fund & make contributions with the employer agreement & the Assistant PF Commissioner.
  • For Employers:
  1. EPF Registration is compulsory for all businesses or organisations that employ 20 or more people;
  2.  If a business or organisation employs at most 20 people, it may still require EPF Registration if specified by the Central Government notification.

What are the Different Types of EPF Forms?

Following is the list of different types of EPF Forms:

  1. Form 10D: This form is basically used for availing of a monthly pension.
  2. Form 10C: This is used to claim benefits under the EPF Scheme and this form is used to withdraw the funds that the employer contributes towards EPS.
  3. Form 13: Form 13 is used to transfer your PF account from the last job to your current job and this helps in keeping all the PF money under one account.
  4. Form 19: This form is used to claim the final settlement of the EPF Account.
  5. Form 20: Family members can use Form 20 to withdraw the PF amount in case the account holder passes away.
  6. Form 31: It’s also known as the PF Advance Form and it can be used for getting loans, advances & withdrawals from the EPF Account.
  7. Form 51F: This form is used by a nominee to claim the benefits of the EDLI.

Important details need to provide for the Registration under EPFO

Following are some important details need to provide for EPF Registration:

  1. No. of employees;
  2. Complete name and address of your Company;
  3. Head office and branch details;
  4. Type of business activity;
  5. Nature of the business;
  6. Company Registration date;
  7. Details of all the Directors or Partners;
  8. Basic details of the employees;
  9. Salary details of the employees;
  10. Company’s bank account details;
  11. PAN Card.

Documents Required for EPF Registration

Following is the list of all the essential documents required for EPF Registration:

  1. PAN Card of the Partner or Proprietor or Director;
  2. Aadhar Card of the Partner or Proprietor or Director;
  3. Digital Signature Certificate of the Partner or Director or Proprietor;
  4. GST Registration Certificate or Shop & Establishment Certificate or any Licence issued by the Government for the Establishment;
  5. Hired or Leased or Rented Agreement (if any);
  6. Address Proof such as the water bill or electricity bill or telephone bill of the registered office (not older than 2 months);
  7. Canceled cheque or bank statement of the company or entity;
  8. License proof issued by the Licensing Authority or Identifier.

Our Procedure for Online EPF Registration in India

The EPF Registration can be a great support, assurance & safety for employees as it provides a sense of financial security to all the employees. It is regulated by the EPFO which is also one of the well-known Social Security Organizations in India. They handle large amounts of financial transactions on a daily basis. The online process of EPF Registration is not a difficult task as long as you have experts to help you sort things out. Following is the step-by-step procedure for online EPF Registration in India:

Step 1: First, provide all the vital documents & information required for EPF Registration to us.

Step 2: Then, choose the package and pay online with various online payment methods.

Step 3: Once you place the order, then the application will be assigned to one of our experts.

Step 4: Then, our experts will prepare the required EPF Registration Form.

Step 5: Upon verification, the EPF Registration Form will be submitted to the EPF Department.

Step 6: Once they are satisfied with the application, they will issue the EPF Registration Certificate & provide it over the mail.

What are the PF Withdrawal Rules after the Registration under EPFO?

EPFO establishes the processes for withdrawals from the PF after Resignation. As per the Rules, employees who have been unemployed for 2 months or more are allowed to withdraw the complete balance in their Provident Fund Account. This shows that a person who resigns from their job may withdraw the complete balance in their account 2 months after their last day of employment.

Before an employee can take the entire amount from the Provident Fund (PF) account, a number of limits & requirements must be satisfied. The employee must have worked for the present company or organisation for a minimum of 5 years, which is one of the vital conditions. If the employee hasn’t yet worked for 5 years, they are only permitted to withdraw the money they deposited to the Provident Fund account, interest-free.

Who is exempted from EPF Registration in India?

In India, any business with less than 20 employees is exempt from the Employee Provident Fund Act’s requirement that they register. Such businesses can still register under the EPF programme if they choose. The process will subsequently be known as Voluntary Provident Fund Registration.

Mandatory Compliance

Following are some mandatory compliance after EPF Registration that should be completed:

  1. Monthly returns are submitted digitally by uploading the ECR sheet using the establishment login;
  2. Online returns are submitted by the 15th of the following month;
  3. Once the company or establishment has registered with EPFO, it must follow certain legal requirements on a monthly/yearly basis;
  4. A file must be created from an XML sheet before it can be uploaded for Return Filing;
  5. Every employee registered with the Company during the month for which the return is filed is listed by name & UAN on the ECR Sheet, which is available for download via EPFO in an XML format;
  6. By adding online payment gateways, finish filling out the return.

What is the Due Date for PF Filing?

Before paying the salaries of employees, the employer must deduct the contribution of the employee. The EPFO will thereafter receive both the employer share & employee half within 15 days of the end of each month. The EPF Registration is unique in terms of returns from a debt instrument. A sovereign guarantees the currency & the interest is tax-free. The PF has exempt status since contributions are tax-deductible from income. Debt securities with such large yields & solid safety & reliability are uncommon. Hence, to reduce the temptation to withdraw money, it’s good to relocate the PF account while switching jobs.

Penalty Prescribed for the Employer’s Delay

Delay periodPenalty rate per annum
Up to 2 months5%
2 to 4 months10%
4 to 6 months15%
More than 6 months25%

Why RegisterKaro?

Our experts will be your consultants for EPF Registration online & help get the Provident Fund Number in minimal days. On the very 1st consultation, which is free of any charge, you will get an idea of our EPF Registration process. When we work on your behalf, we make sure that the EPF Registration application is submitted for the organisation in the prescribed format without any errors.


  1. What is EPF registration?

EPF registration refers to the process of enrolling employers and their employees into the Employees’ Provident Fund scheme, which is a mandatory savings scheme for employees in India.

  1. Who is required to register for EPF?

Any organisation with 20 or more employees is required to register for EPF.

  1. How can I register for EPF?

To register for EPF, you need to visit the EPFO’s official website, fill out the necessary forms, and submit the required documents.

  1. What documents are required for EPF registration?

The documents required for EPF registration include the company’s registration certificate, PAN card, address proof, cancel bank cheque, and employee details.

  1. Can I register for EPF online?

Yes, you can register for EPF online through the EPFO’s Unified Portal.

  1. When should I register for EPF?

EPF registration should be completed within 30 days of reaching the threshold of 20 employees.

  1. What are the benefits of EPF registration for employers?

By registering for EPF, employers contribute towards their employees’ retirement savings and ensure compliance with labor laws.

  1. What are the benefits of EPF registration for employees?

EPF registration provides employees with a secure and assured savings fund for their retirement. It also offers financial support during emergencies, loans for housing, medical treatment, etc.

  1. How does EPF registration affect salary calculation?

Employers have to deduct a fixed percentage of employees’ salary towards EPF contributions. This deduction is tax-deductible for both employers and employees.

  1. Can I opt-out of EPF registration?

No, EPF registration is mandatory for eligible organisations. Employees must contribute to EPF unless their salary exceeds a certain threshold limit.

  1. What is the contribution percentage for EPF registration?

Currently, the contribution percentage for EPF registration is 12% of an employee’s basic salary plus dearness allowance. The employer also contributes the same amount.

  1. Can I register for EPF if my organisation has less than 20 employees?

Yes, organisations with fewer than 20 employees can voluntarily register for EPF.

  1. Can an employer change the EPF registration details?

Yes, an employer can change EPF registration details by submitting the necessary forms and documents to the EPFO.

  1. What happens if an employer fails to register for EPF?

Failure to register for EPF can result in penalties, fines, and legal consequences as per the EPF Act.

  1. Can an employee withdraw their EPF after leaving the organisation?

Yes, employees can withdraw their EPF balance after leaving the organisation. However, there are specific rules and criteria governing such withdrawals.

  1. Can an organisation have multiple EPF registrations?

No, an organisation can have only one EPF registration irrespective of the number of branches or locations. All employees should be covered under the same registration.

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