Essential Documents for Food License You Should Have 

Introduction

In India, the food industry is heavily regulated to ensure the safety and well-being of consumers. This license, granted by the Food Safety and Standards Authority of India (FSSAI), ensures that the food business meets the necessary safety, hygiene, and quality standards set by the government. Obtaining the proper food license documents is a critical step for any food business in India. 

This blog will discuss everything you need to know about the food license documents, the types of licenses available, the application process, and common mistakes to avoid. 

What is a Food License and Why is it Important?

A food license issued by the FSSAI is a legal requirement for anyone involved in the manufacturing, processing, storing, distributing, or selling of food products in India. This license assures consumers that the food products they consume are safe and meet the prescribed quality standards. 

Why is a Food License Document Important?

The FSSAI food license plays a vital role in establishing credibility for food businesses, maintaining hygiene standards, and safeguarding consumers from foodborne diseases.

Here are the points explaining the importance of food license requirements:

1. Consumer Safety: A food license ensures that the food products are safe for consumption and do not pose any health risks.
2. Legal Requirement: It is mandatory under the Food Safety and Standards Act, 2006 for food businesses to obtain this license.
3. Business Credibility: Possessing a valid food license document enhances the reputation and trustworthiness of the business.
4. Access to Government Schemes: FSSAI-registered businesses can benefit from government schemes, subsidies, and support programs available to the food industry.

Who Needs a Food License in India?

The food license document is not only required for large-scale food manufacturers but also for small businesses involved in the food industry. If you are a food business operator, regardless of the scale, food license requirements is essential.

• Manufacturers: Businesses involved in the production of food products, including packaged and processed foods.
• Importers: Individuals or businesses importing food items into India.
• Wholesalers and Distributors: Businesses that engage in the distribution of food products to retail outlets or other wholesalers.
• Restaurants and Hotels: Any establishment involved in preparing, serving, or selling food to consumers.
• Retailers: Food stores, supermarkets, and grocery stores selling packaged or unpackaged food products.
• Food Transporters: Businesses responsible for transporting food items, especially in refrigerated conditions.

Types of Food Licenses: Basic, State, and Central FSSAI Licenses

There are three primary types of food licenses issued by the FSSAI based on the scale and nature of the food business. Understanding these types is important to determine which license you need to apply for.

Basic FSSAI License

The Basic FSSAI License is the entry-level food license document designed for small-scale food businesses with a turnover of less than ₹12 lakh per year. This license is ideal for food vendors, hawkers, small restaurants, and local food retailers who need to comply with FSSAI regulations but do not engage in large-scale production. 

• Eligibility: This license is meant for small-scale food businesses with an annual turnover of less than ₹12 lakh.
• Applicable to: Small retailers, hawkers, and food vendors.
• Documents Required: Basic documents such as a copy of an Aadhaar card, business address proof, and bank account details.

State FSSAI License

The State FSSAI License is designed for food businesses that operate within a specific state and have an annual turnover between ₹12 lakh and ₹20 crore. This license applies to medium-sized food manufacturers, distributors, retailers, and restaurants. 

• Eligibility: For food businesses with an annual turnover between ₹12 lakh and ₹20 crore.
• Applicable to: Small to medium-sized manufacturers, restaurants, caterers, and wholesalers.
• Documents Required: Detailed documentation, including food safety management system (FSMS) plan, business registration proof, and employee health records.

Central FSSAI License 

The Central FSSAI License is the highest level of food license issued by the Food Safety and Standards Authority of India (FSSAI). This license is typically required for large food businesses that operate on a national scale or across multiple states. 

• Eligibility: This license is required for large food businesses with an annual turnover exceeding ₹20 crore.
• Applicable to: Large food manufacturing plants, exporters, importers, and multi-state businesses.
• Documents Required: Extensive documentation, including a detailed business profile, food safety audit report, and compliance certifications. 

Eligibility Criteria for Obtaining a Food License Document 

Here are the eligibility criteria to receive documents for FSSAI Registration:

• Legal Status: The applicant must be a legal entity, such as a sole proprietorship, partnership, or company.
• Food Safety Compliance: The business must have a system in place to meet food safety and hygiene requirements.
• Business Location: The food business should have a proper address that meets the necessary hygiene and safety standards.
• Turnover Limits: Depending on the turnover, you will need to apply for a Basic, State, or Central FSSAI License.
• Adequate Infrastructure: Your business must have the necessary facilities for food storage, preparation, and distribution.

Documents Required for Food License Registration

The FSSAI License Application requires submitting specific documents to ensure that the business complies with FSSAI regulations. The required documents vary depending on the type of food license and the scale of the business. 

Here is the list of documents for FSSAI Registration that goes for food business compliance documents: 

1. Aadhaar Card

The Aadhaar card is one of the most important documents required for food license registration. It serves as proof of identity for the business owner and helps in verifying their details with the FSSAI.

Purpose: The FSSAI uses the Aadhaar card for authentication purposes during the application process. 

2. Business Address Proof

A business address proof is required to ensure that the food business is located in a place that adheres to the hygiene and safety standards mandated by the FSSAI.

Purpose: This document helps verify the legitimacy of the business location and ensures that it complies with local regulations.

3. PAN Card

The Permanent Account Number (PAN) card is required for tax identification purposes.

Purpose: To verify the legal status and financial operations of the business.

4. Bank Account Details

The bank account details (usually a bank statement or canceled cheque) are required to establish the financial legitimacy of the food business.

Purpose: This document ensures that the business has a registered bank account for the proper handling of transactions.

5. Food Safety Management Plan

A Food Safety Management Plan (FSMP) outlines how the business plans to manage food safety and maintain hygiene standards in its operations.

Purpose: To ensure that the business follows practices to minimize foodborne diseases and maintain quality control over food handling, storage, and preparation.

6. FSSAI Declaration Form

The FSSAI Declaration Form is a formal declaration provided by the applicant, confirming the authenticity of the submitted information and adherence to food safety regulations.

Purpose: FSSAI License Application allows formal declaration that the business is complying with FSSAI standards and guidelines. 

Step-by-Step Process to Apply for a Food License Online

Applying for a food license in India has been made much simpler with the introduction of an online application system through the FSSAI (Food Safety and Standards Authority of India) portal. The application for an FSSAI food license document is a straightforward process, primarily conducted online through the official FSSAI portal. 

Here’s a step-by-step guide to help you navigate the process.

1. Visit the FSSAI Website: Go to the official FSSAI portal(https://www.fssai.gov.in/) and create an account on the Food Licensing and Registration System.
2. Choose the License Type: Select the appropriate license type (Basic, State, or Central) based on your business size and turnover.
3. Fill in the Application Form: Complete the application form by providing the necessary details about your business.
4. Upload Required Documents: Upload the documents for FSSAI registration listed in the previous section, ensuring that all details are accurate and complete.
5. Pay the Application Fee: Pay the prescribed fee for the license based on the type and size of your business.
6. Submit the Application: After reviewing the application and documents, submit the form for processing.
7. Application Review: FSSAI officials will review your application and documents.

Validity and Renewal of a Food License Document

1. Validity of a Food License

The validity period for a food license issued by FSSAI can vary based on the type of food business and the license category (Basic, State, or Central).

• Basic FSSAI License: Valid for 1-5 years.
• State FSSAI License: Typically valid for 1-5 years.
• Central FSSAI License: Usually valid for 1-5 years.

2.Renewal Process

The renewal process for a food license is crucial to ensure that your food business remains compliant with the Food Safety and Standards Authority of India (FSSAI) regulations.

• Application for Renewal: Apply for renewal before the license expires by applying along with the required documents.
• Fee Payment: Pay the renewal fee as per the FSSAI guidelines.
• Document Update: Submit updated documents, if necessary, for verification and approval.

Importance of Timely Renewal of Food License Document

Renewing your food license before it expires is critical for ensuring that your food business can continue operating legally. If the license is not renewed on time, your business will no longer be authorized to manufacture, sell, or serve food products, potentially leading to legal consequences or business interruption.

• Legal Compliance: Timely renewal ensures that your business stays compliant with FSSAI regulations.
• Avoid Fines and Penalties: Operating without a valid license can result in heavy fines and penalties, or even a shutdown of operations.
• Uninterrupted Business Operations: Renewing your license on time ensures that there are no disruptions in your business activities.

Common Mistakes to Avoid During Food License Application

Many food business owners make mistakes during the application process, which can delay or result in the rejection of their food license application. Applying for a food license through the FSSAI (Food Safety and Standards Authority of India) is a critical step for ensuring the legality and safety of your food business.

Here are the common mistakes to avoid:

• Incomplete Documentation: Ensure that all required documents are submitted and accurately filled out.
• Incorrect License Type: Select the appropriate license type based on your business size and turnover.
• Non-compliance with FSSAI Regulations: Failure to adhere to hygiene and safety standards can result in rejection.
• Missing Renewal Deadlines: Missing the renewal deadline can result in the expiration of the food license.

Conclusion

Obtaining a food license document is a crucial step for anyone wishing to enter the food industry in India. By ensuring that you have all the required documents and follow the correct process, you can easily obtain a food license and avoid common pitfalls. A valid food license not only ensures compliance with regulatory requirements but also builds trust with consumers and helps your business grow.

If you are unsure about the process or need assistance in applying for your food license, Registerkaro offers expert services to help you navigate through the registration process seamlessly.

Frequently Asked Questions (FAQs)

1. What is the cost of obtaining a food license in India?

The cost of obtaining a food license depends on the type of business, the size of the operation, and the license type. It can range from ₹2,000 to ₹50,000.

2. Can I apply for a food license online?

Yes, the entire process of applying for a food license can be done online through the official FSSAI portal.

3. How long does it take to get a food license?

It typically takes 30 to 60 days for the FSSAI to process and issue a food license, depending on the type of business.

4. Do I need a food license for a small restaurant?

Yes, a food license is required for any food-related business, including small restaurants and cafes.

5. What happens if my food license expires?

If your food license expires, you will no longer be legally allowed to operate your food business. You must renew the license before the expiry date to avoid interruptions.