Icegate Registration
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Introduction
ICEGATE stands for Indian Customs Electronic Gateway. It is an online platform that facilitates the filing of customs and import-export documents, reducing paperwork and accelerating the customs clearance process. The registration of ICEGATE is mandatory for cargo carriers and trading partners. It provides benefits such as reduced processing time, lower overall costs due to reduced manpower requirements, and increased visibility into shipment status.
- Who can have an ICEGATE Registration?
- Process of ICEGATE Registration
- List of documents and Pre-requisites for user registration on ICEGATE
- Prerequisites for Proprietorship Entities
- Prerequisites where Entity Type is Corporate (Company or LLP)
- Advantages of ICEGATE Registration
- How RegisterKaro Can Assist You in the Registration Process?
- Frequently Asked Questions
Icegate Registration
Who can have an ICEGATE Registration?
Entities Eligible for ICEGATE Registration are as below:
- Airlines
- Authorized Terminal Operator (ATO)
- Console Agent
- Customs Broker (CHA)
- Custodian
- E-Seal Vendor
- Participating Government Agencies (PGA)
- Non-IEC Holder/UIN Holder
- Freight Forwarder
- Importer/Exporter
- Non-Vessel Owning Common Carrier (NVOCC)
- Shipping line
- Shipping Agent
- Container Train Operator (CTO)
- Express Cargo Clearance System (ECCS) – (for Courier Services)
- Special Economic Zones (SEZ) Entity
These entities are eligible to have an ICEGATE registration to facilitate their customs-related activities efficiently and effectively.
Process of ICEGATE Registration
Here the the registration process is into simple steps:
Step 1: Role Selection
Choose the role that best fits your business needs.
Step 2: Verification of GSTIN Details
Provide and verify your GSTIN details as required.
Step 3: Verification of User Details
Verify your personal details and ensure accuracy.
Step 4: Verification of Mobile and Email Address
Confirm and verify your mobile number and email address.
Step 5: Filling and Submission of the Role Registration Form
Complete the role registration form with the required information and submit it for processing.
List of documents and Pre-requisites for user registration on ICEGATE
Here are the pre-requisites for user registration on ICEGATE:
1. Registered Email ID with GSTN (and DGFT for Importers/Exporters)
2. Registered Mobile Number with GSTN (and DGFT for Importers/Exporters)
3. Key documents/information required for registration
4. Self-attested soft copy of commercial license (e.g., IE Code, Shipping Line License, CHA license, etc.)
5. Details of the authorized representative (Parent user)
6. Valid PAN
7. Aadhaar linked with Digi-locker
8. Digital Signature Certificate (DSC)
9. Self-attested soft copy of Authorization Letter issued by the organization for conducting business on ICEGATE (as per Annexure – B of the manual)
10. The name entered in the registration form must match the name in PAN records.
Prerequisites for Proprietorship Entities
1. Name Matching: Ensure the proprietor's name matches the name on the self-attested copy of the Importer Exporter Code (IEC) uploaded during registration.
2. Authorization Letter (If Name Not on IEC):If the applicant's name is not on the IEC, upload a self-attested scanned copy of the Authorization Letter from the proprietor authorizing the applicant to register on ICEGATE on behalf of the proprietor.
These guidelines ensure that the registration process for proprietorship entities on ICEGATE is conducted accurately and in compliance with the requirements.
Prerequisites where Entity Type is Corporate (Company or LLP)
The entity name shall match the name on the license uploaded during ICEGATE registration.
Board Resolution Document Guidelines :
- Directors/Designated Partners' names on the Board Resolution should match those on the Ministry of Corporate Affairs website.
- Endorse the Board Resolution by the Company Secretary (if required by law) or by the majority of Directors/Designated Partners.
- Authorize the applicant for "ICEGATE/ Customs (Import/Export)/ AD Code registration" in the Board Resolution.
- Ensure the Board Resolution is dated within the last 6 months.
- Affix the corporate entity seal/stamp on the Board Resolution.
- The Board Resolution should be on the corporate entity's letterhead.
- Refer to Annexure C for a sample format of the Board Resolution.
Authorization Letter Guidelines:
- The Authorization Letter should be signed by the majority of Directors/Designated Partners or the Company Secretary.
- Authorize the applicant for "ICEGATE/Customs (Import/Export)/AD Code Registration" in the Authorization Letter.
- Affix the names of Directors/Designated Partners or Company Secretary with their respective signatures on the Authorization Letter along with the corporate entity's seal/stamp.
- The Authorization Letter should be on the corporate entity's letterhead.
- Upload the ID proof of the authorized person in the registration form.
These guidelines ensure that the registration process for corporate entities on ICEGATE is completed accurately and in compliance with the requirements.
Advantages of ICEGATE Registration
- Obtain an ICEGATE ID upon registration, facilitating online filing of documents.
- Track jobs filed online through the document tracking system.
- Receive positive or negative acknowledgments, along with SB & BE numbers of filed jobs, via email on the registered email ID provided during registration.
- Facilitates payment of Customs duty, cess, etc. online.
- Streamlined customs clearance processes
- Reduced paperwork, faster clearance times, and enhanced transparency and compliance with customs regulations.
How RegisterKaro Can Assist You in the Registration Process?
RegisterKaro serves as your ultimate solution for ICEGATE Registration, offering a multitude of benefits:
1. Pool of Experts: Our experienced legal experts will provide personalized consultation to assess your organization's eligibility and guide you through the ICEGATE Registration process. Rest assured; our team ensures your requirements are met with utmost efficiency.
2. Cost-effective: RegisterKaro offers premium-quality registration services for the ICEGATE Registration at highly competitive rates, ensuring that quality service remains accessible without straining your budget.
3. Client-oriented Approach: Our well-trained experts adopt a client-centric approach, prioritizing your needs and preferences throughout the registration process. We focus on understanding your business requirements to deliver tailored solutions.
4. Process Alteration: Recognizing the importance of customization, we provide flexibility in process structuring, allowing you to modify it according to your specific needs, requirements, and vision. Our goal is to achieve optimal results while ensuring your satisfaction.
5. Trusted Partner of 10,000+ Clientele: With trust as our cornerstone, RegisterKaro has garnered the loyalty of over 10,000 satisfied clients. Our unwavering commitment to quality and assurance has earned us the enduring trust of our esteemed clientele. Enroll with RegisterKaro today and experience excellence firsthand.
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FAQs
What is ICEGATE, and why is registration necessary?
ICEGATE is the Indian Customs Electronic Commerce/Electronic Data Interchange (EC/EDI) Gateway, and registration is necessary for businesses to electronically file customs documents and facilitate trade processes with the Indian customs authorities.
Who needs to register on ICEGATE?
All entities engaged in importing or exporting goods across Indian borders must register on ICEGATE.
What are the documents required for ICEGATE registration?
The documents required for ICEGATE registration typically include proof of identity, address, and business registration documents such as PAN card, Aadhaar card, GST registration certificate, and Import Export Code (IEC).
Is there any fee associated with ICEGATE registration?
Yes, there is typically no fee associated with ICEGATE registration but it is always suggested to get expert help for it.
How long does it take to complete the ICEGATE registration process?
The duration to complete the ICEGATE registration process can vary but generally takes around 1 to 2 weeks upon submission of all required documents and information.
Can a company have multiple users registered under one ICEGATE account?
Yes, a company can have multiple users registered under one ICEGATE account, allowing for efficient management and collaboration in customs-related processes.
What are the benefits of being registered on ICEGATE?
The benefits of being registered on ICEGATE include streamlined customs clearance processes, access to online filing and tracking of customs documents, reduced paperwork, faster clearance times, and enhanced transparency and compliance with customs regulations.
Is there any validity period for ICEGATE registration, or is it permanent?
ICEGATE registration typically does not have an expiration date and is considered permanent unless there are changes in the regulations or the status of the registered entity necessitating an update or renewal of the registration details.