DIR 3 eKYC
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What is e-Form DIR-3 KYC and its purpose?
Every person possessing a Director Identification Number (DIN) as of the 31st of March of a given financial year must submit 'Form No. DIR-3 KYC (Web)' to the central government for that financial year by the 30th of September of the subsequent financial year. This filing is necessary to authenticate and verify the KYC information stored in the MCA21 database. Purpose of the webform Form No. DIR-3 KYC (Web) aims to simplify the process for verification of a director’s KYC details. This service solely serves as a means of verifying existing details, and it does not facilitate updates to the information provided. Should any updates be necessary regarding the director's existing details, users may submit the updated information via e-form ‘Form No. DIR-3-KYC’ instead of utilizing this service for KYC submission. This requirement is in accordance with Rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014. Compliance with e-Form DIR-3 KYC is imperative for directors of Indian companies to maintain regulatory transparency and integrity.
- Types of e-Form DIR-3 KYC
- Important Check Points while filling up the Web Form
- Instructions for Form No. DIR-3 KYC (Web) to be followed.
- Prerequisites for e-Form DIR-3 KYC
- Application Process for filing Form No. DIR-3-KYC(Web)
- Due Date and Penalty Charges for Not Filing DIR 3 KYC Form
- Applicable Laws and Regulations:
- Why RegisterKaro?
- Frequently Asked Questions
DIR-3-EKYC
Types of e-Form DIR-3 KYC
There are primarily two types of e-Form DIR-3 KYC:
1. Initial KYC: This must be filed by directors who have not yet completed their KYC verification process.
2. Annual KYC:This must be filed annually by directors who have previously completed the KYC verification.
Important Check Points while filling up the Web Form
1. Please read the instructions and guidelines carefully before filling out online application web forms.
2. Please ensure that the applicant is registered as a business/registered user on the MCA portal before filing the web form.
3. Please ensure that the applicant has a valid mobile number and email ID registered on the MCA portal against the DIN.
4. Please ensure that the applicant has a valid DIN with the Status 'Approved' or ‘Disqualified’ or 'Deactivated' due to the non-filing of webform DIR-3 KYC.
5. Please ensure that at least one e-form 'Form No.DIR-3-KYC' has been filed against the DIN.
6. Please ensure that the DIN is an approved DIN against which webform 'DIR-3 KYC web’ is not in status
7. ‘Payment incomplete’ or ‘Under processing’ or ‘Approved’ during the current Financial Year.
8. Please ensure that in case the DIN status is deactivated, the filing shall be allowed only if the reason for.
9. deactivation is ‘Non-filing of KYC in DIR-3 KYC’.
10. Please ensure no webform DIR-6 should be pending approval against the DIN.
11. Please ensure that the DIN entered in the web form was allotted on or before 31st March of the previous financial year.
12. Please ensure that the applicant verifies the OTP entered for mobile number and email id.
13. If the space within any of the fields is not sufficient to provide all the information, then additional details can be provided as an optional attachment to the web form.
14. Please note no fees are applicable if application for KYC is filed before 30th September by DIN holder who has been allotted DIN on or before 31st March of every year, and whose DIN is in ‘Approved’ status.
Important Check Points while filling up the Web Form
1. Please read the instructions and guidelines carefully before filling out online application web forms.
2. Please ensure that the applicant is registered as a business/registered user on the MCA portal before filing the web form.
3. Please ensure that the applicant has a valid mobile number and email ID registered on the MCA portal against the DIN.
4. Please ensure that the applicant has a valid DIN with the Status 'Approved' or ‘Disqualified’ or 'Deactivated' due to the non-filing of webform DIR-3 KYC.
5. Please ensure that at least one e-form 'Form No.DIR-3-KYC' has been filed against the DIN.
6. Please ensure that the DIN is an approved DIN against which webform 'DIR-3 KYC web’ is not in status
7. ‘Payment incomplete’ or ‘Under processing’ or ‘Approved’ during the current Financial Year.
8. Please ensure that in case the DIN status is deactivated, the filing shall be allowed only if the reason for.
9. deactivation is ‘Non-filing of KYC in DIR-3 KYC’.
10. Please ensure no webform DIR-6 should be pending approval against the DIN.
11. Please ensure that the DIN entered in the web form was allotted on or before 31st March of the previous financial year.
12. Please ensure that the applicant verifies the OTP entered for mobile number and email id.
13. If the space within any of the fields is not sufficient to provide all the information, then additional details can be provided as an optional attachment to the web form.
14. Please note no fees are applicable if application for KYC is filed before 30th September by DIN holder who has been allotted DIN on or before 31st March of every year, and whose DIN is in ‘Approved’ status.
Instructions for Form No. DIR-3 KYC (Web) to be followed:
1. Director Identification Number (DIN):
This field will be automatically populated based on the director's login ID. If not available, the user can manually enter it.
2 (a) Personal Mobile Number:
1. The country code and mobile number will be prefilled based on the entered DIN.
2. Mobile number will be masked, displaying only the country code and last 2 digits.
Send OTP:
1. This button will activate after entering the DIN.
2. Click to send OTP for mobile number verification, valid for 2 hours.
Enter OTP for Mobile Number:
1. This field activates after requesting OTP by clicking 'Send OTP'.
2. Enter the OTP received on the user's mobile number.
Verify OTP:
1. Validates OTP upon clicking
2.The director’s master data fields will be displayed upon successful validation.
2(b) Personal Email ID:
1. Automatically filled based on the entered DIN.
2. Ensure the entered email ID is valid. 3. Email ID will be masked.
2. Director’s Name: Prefilled based on DIN from Director’s Master data.
1. Father’s Name
2. Citizen of India
3. Nationality
4. Resident of India
5. Date of Birth
6. Gender
7. Income Tax PAN
8. Aadhaar Number
9. Voter’s Identity Card Number
10. Passport Number
11. Driving License Number
12. Permanent Residential Address
13. Present Residential Address
Prerequisites for e-Form DIR-3 KYC
Before initiating the filing process, directors must ensure they fulfill the following prerequisites:
1 . Possession of valid identification documents such as PAN card, Aadhar card, passport, etc.
2 . Active Director Identification Number (DIN) registered with the Ministry of Corporate Affairs.
3 . Valid digital signature certificate (DSC) for electronic submission of the form.
Application Process for filing Form No. DIR-3-KYC(Web)
DIR-3-KYC(Web) FILING
| Initial Submission (Option 1) | (Option 2) |
|---|---|
| Step 1 : Access the homepage of the Ministry of Corporate Affairs (MCA). | Step 1 : Access the homepage of the Ministry of Corporate Affairs (MCA). |
| Step 2 : Log in to the MCA portal using valid credentials. | Step 2 : Utilize the search bar on the MCA homepage to locate Form No. |
| Step 3:Select “MCA services” and then proceed to “E-Filing”. | Step 3: Log in to the MCA portal using valid credentials. |
| Step 4 :Choose the “Company Forms Download” module. | Step 4 : Complete the application form |
| Step 5 :Navigate to the section titled “DIN related filings”. | Step 5 : Optionally, save the webform as a draft. |
| Step 6 :Access “Verify Director’s KYC Details(Form No. DIR-3 KYC (Web))”. | Step 6 : Submit the webform. |
| Step 7 :Fill out the application form. | Step 7 :Upon submission, a Service Request Number (SRN) is generated This SRN can be utilized for any future correspondence with the MCA. |
| Step 8 :Optionally, save the webform as a draft.. | Step 8 : If the application for KYC ofDirectors is filed wherein the DIN status is ‘deactivated’ due to ‘Non-filing of KYC in DIR-3-KYC’, payment of fees is required. Failure to upload the DSC affixed PDF within 15 days of SRN generation, or complete the payment within 7 days of successful upload of DSC affixed document or the due date of filing of the webform + 2 days, whichever is earlier, will result in the cancellation of the SRN. |
| Step 9 : Submit the web form. | Step 9 : An acknowledgment is generated upon completion. |
| Step 10 :Upon submission, a Service Request Number (SRN) is generated. This SRN can be utilized for any future correspondence with the MCA. | |
| Step 11 :If the application for KYC of Directors is filed wherein the DIN status is ‘deactivated’ due to ‘Non-filing of KYC in DIR-3-KYC’, payment of fees is required. Failure to upload the DSC affixed PDF within 15 days of SRN generation, or complete the payment within 7 days of successful upload of DSC affixed document or the due date of filing of the webform + 2 days, whichever is earlier, will result in the cancellation of the SRN. | |
| Step 12 :An acknowledgment is generated upon comp |
Due Date and Penalty Charges for Not Filing DIR 3 KYC Form
Penalty charges for failure to file the DIR-3 e-KYC form within the stipulated time frame or extended due date, as mandated by the Ministry of Corporate Affairs (MCA) through the MCA 21 portal, result in the deactivation of the Director Identification Number (DIN) associated with the non-compliant director. Subsequently, the concerned director can remedy this situation by submitting the overdue e-Form DIR-3 KYC and remitting a late fee of INR 5,000.
Applicable Laws and Regulations:
The e-Form DIR-3 KYC filing is governed by the Companies Act, 2013, and the rules prescribed therein. Non-compliance with the provisions of the Companies Act can attract penalties and other legal consequences.
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FAQs
Who can file eForm DIR-3 e-KYC?
Any DIN holder who is filing his KYC details for the first time with MCA, must file all KYC details only through eForm DIR-3 KYC. There is no option for such a person to access the web-service for his KYC.
Who can file KYC through DIR-3 KYC web-service?
Any DIN holder who has already submitted eForm DIR-3 KYC in any of the previous financial years and who does not require update in any of his KYC details as submitted, may perform his annual KYC by accessing DIR-3 KYC web service.
Is it mandatory to enter a unique mobile number and email ID in form DIR-3 KYC?
Yes. It is mandatory to enter your personal mobile number and personal email ID in the form DIR-3 KYC and the same has to be verified by an OTP process.
Who are the signatories in the DIR-3 KYC form?
The DIN holder and a professional (CA/CS/CMA) certifying the form are the two signatories in form DIR-3 KYC.
Is the disqualified director required to file form DIR-3 KYC?
Yes. Any person who has been allotted DIN and where the status of such DIN is ‘Approved’, is required to file form DIR-3 KYC. Hence, disqualified directors are also required to file form DIR-3 KYC..
If DIN status is ‘Deactivated’. Can he/she file form DIR-3 KYC?
Form DIR-3 KYC can be filed for status ‘Deactivated due to non-filing of DIR-3 KYC’ on payment of fee as above.
Whether details entered in the form DIR-3 KYC update the DIN Holders’ database?
Yes. All information as entered in the form DIR-3 KYC shall be updated in the DIN holders’ database.
Whether multiple filing of form DIR-3 KYC is allowed?
System will not allow multiple filing of form DIR-3 KYC for an applicant.
Whether non-resident directors provide Indian mobile numbers?
In case DIN holder is non-resident, foreign address and foreign number shall only be allowed.
I have multiple DINs and have not filed DIR-3 KYC for any of the DINs. I want to surrender the DIN but while filing the form DIR-3 KYC, the DIN is not getting prefilled. Please suggest.
In case you have multiple DINs then you need to retain the oldest DIN and surrender all the latest DINs by filing DIR -5 e-form. Please download the latest form DIR-5 from portal and try again.