NOC for Company Address Proof: Format, Documents, & Process

Key Takeaways

• An NOC for company address proof is the property owner's written consent allowing a company to use premises it does not own as its registered office.
• A company must file proof of its registered office within 30 days of incorporation, including the owner’s NOC, ownership proof, and a utility bill in the owner’s name.
• An NOC is accompanied by a recent utility bill, no older than two months, for company registration. The NOC itself doesn’t need notarization or stamp paper, but a rent agreement used as address proof must be notarized and should be executed in the company’s own name. 
• A single NOC can serve as address proof for both company and GST registration when it covers both purposes and meets the applicable requirements.
• When a company changes its registered office, it needs a fresh NOC for the new premises and must file Form INC-22 within 30 days. Failure to comply with Section 12 can attract a penalty of ₹1,000 per day, up to ₹1 lakh, under Section 12(8).

When Do You Need an NOC for a Business Address?

You need a business-address NOC when your business uses premises owned by someone else. Common situations include:

• Company or LLP incorporation: To confirm permission to use the premises as the registered office, particularly when the property is rented or leased. During company registration, this supports compliance with Section 12 of the Companies Act, 2013.
• Change of registered office: A company moving to new premises needs a fresh NOC from the new property owner. The filing depends on where the office moves:
  • Within the same city: File Form INC-22 within 30 days of the change.
  • To another city or town in the same state: Pass a special resolution, file it with the RoC in Form MGT-14, then file Form INC-22.
  • To another RoC’s jurisdiction within the same state: Pass a special resolution and file Form MGT-14. Obtain Regional Director (RD) approval through Form INC-23 and file the RD’s order in Form INC-28. Then file Form INC-22 to report the new address. The MoA does not need to be amended.
  • To another state: Follow the same filing sequence (MGT-14, INC-23, INC-28, and INC-22), but also amend the MoA under Section 13. Publish a notice in Form INC-26 and notify creditors and the RoC as required. Once the change is approved and recorded, the company receives a fresh Certificate of Incorporation reflecting the new state.
• GST registration: To provide the property owner's consent when the principal place of business is on premises owned or rented by someone other than the applicant.
• Premises owned by a director or family member: To document the owner's permission when the business operates from their property.
• Virtual office or co-working address: To document permission to use the provider’s premises, backed by the service agreement and a utility bill.

To understand how NOCs work beyond business addresses, read our detailed guide on the No Objection Certificate and its importance.

How to Get an NOC for Your Business Address? Step-by-Step Process

To get an NOC for your business address, you need the property owner’s consent to use the premises for business registration. Follow these steps to prepare the NOC and gather the supporting documents:

Step 1: Identify the correct signatory: Obtain the NOC from the legal owner of the premises: the landlord for rented property, the director or family member who owns the property, or the service provider for a co-working or virtual office. If the property is co-owned, get all co-owners to sign.

Step 2: Verify the owner’s proof of ownership: Obtain proof of ownership, such as the sale deed or latest property tax receipt, to confirm that the person signing the NOC has the authority to grant consent.

Step 3: Draft the NOC: Draft the NOC on plain paper or the owner’s letterhead. Refer to the “What to Include in NOC” section for complete details.

Step 4: Get the NOC signed: Ask the owner to sign and date the letter. 

Step 5: Collect supporting documents: Keep a recent utility bill for the premises, generally not older than two months, as address proof. For rented premises, also obtain the rent or lease agreement, notarized where required.

Step 6: Submit the NOC with your application: Attach the signed NOC and supporting documents to the relevant filing. Use the applicable SPICe+ forms for company incorporation, Form INC-22 for a registered office change, or the GST registration application for consent to use the business address. The authority verifies the NOC against the address proof before approving the application.

Note: For GST registration where premises are rented or leased but no rent agreement exists, CBIC Instruction No. 03/2025-GST covers premises occupied without a rent agreement. The applicant must submit an affidavit on non-judicial stamp paper, sworn before a First Class Judicial Magistrate, Executive Magistrate, or Notary Public. They must also provide proof of possession, such as an electricity bill in their own name.

What to Include in the Business Address NOC?

Although there is no single prescribed government format for every business-address NOC, the document should clearly identify the property owner, the business, the premises, and the owner's consent. A complete NOC should include:

• Owner's details: The property owner's full name and address, along with a statement confirming ownership. For family-owned premises, include the owner's relationship to the applicant where relevant.
• Business details: The name of the company, LLP, or other business that will use the premises.
• Property address: The complete address of the premises to be used as the registered office or principal place of business.
• No-objection statement: A clear declaration that the owner has no objection to the business using the premises for registration and official correspondence.
• Purpose of the NOC: Specify whether the NOC supports company or LLP incorporation, a change of registered office, GST registration, or multiple purposes.
• Date and signature: The date of issue and the property owner's signature, with their full name printed below.

Sample NOC Formats for Company Address Proof

The following formats cover common business-address NOC requirements. Replace the bracketed fields with the relevant details and ensure the owner's name and property address match the supporting documents.

No Objection Certificate

1. NOC from a Landlord (Rented Premises)

NO OBJECTION CERTIFICATE

Date: [DD/MM/YYYY]

I, [Owner’s full name], son/daughter/wife of [parent/spouse name], residing at [owner’s address], am the lawful owner of the property at [full property address].

I hereby give my no objection to [Company/LLP/Business name] using the said premises as its registered office / principal place of business, and for receiving official correspondence at this address.

Signature: ______________
Name: [Owner’s name]
Place: [City]

Download the ready-to-use template here: Landlord NOC format (PDF).

2. NOC When the Premises are Owned by a Director or Family Member

NO OBJECTION CERTIFICATE

Date: [DD/MM/YYYY]

I, [Owner’s full name], residing at [address], am the owner of the property at [full property address] and a [director of the company/relation, e.g., father] of the applicant.

I have no objection to [Company/LLP name] using this property as its registered office / principal place of business and receiving official and RoC correspondence at this address.

Signature: ______________
Name: [Owner’s name]
Place: [City]

Download the ready-to-use template here: Director/family-owned NOC format (PDF).

3. Consent Letter (NOC) for GST Registration

CONSENT LETTER

Date: [DD/MM/YYYY]

I, [Owner’s full name], owner of the property at [full property address], hereby give my consent and have no objection to [Applicant/Business name], PAN [PAN], using the said premises as its principal place of business for the purpose of GST registration.

Signature: ______________
Name: [Owner’s name]

Download the ready-to-use template here: GST consent letter format (PDF).

For GST, upload the consent letter with a copy of the owner’s identity proof and one ownership document, such as an electricity bill or property tax receipt. GST officers cannot ask for documents beyond the prescribed list without approval from a Deputy or Assistant Commissioner.

4. NOC From a Virtual Office or Co-working Provider

[PROVIDER’S LETTERHEAD]

NO OBJECTION CERTIFICATE

Date: [DD/MM/YYYY]

We, [Service provider’s legal name], having our office at [provider’s address], are the lawful owner/authorized occupant of the premises at [full premises address with PIN code].

Under our service agreement dated [DD/MM/YYYY], we have no objection to [Company/LLP/Business name] using the said premises as its registered office / principal place of business and for receiving official correspondence at this address, for the period from [start date] to [end date].

We enclose a copy of [ownership or lease document of the premises] and the latest [electricity bill] for the premises.

For [Service provider’s legal name]

Signature: ______________
Name: [Authorized signatory’s name]
Designation: [Designation]
Place: [City]
(Company seal/stamp)

Download the ready-to-use template here: Virtual office / co-working NOC format (PDF).

Documents Required for an NOC for Company Address Proof

An NOC alone is not enough to register a business address for company and LLP incorporation or GST registration. The MCA and GST authorities also need proof that the premises exist, and that the person issuing the NOC has the right to allow their use. 

The supporting documents depend on how the business occupies the premises, as shown below:

Premises type	Documents to submit with the NOC
Owned by the proprietor (GST only)	Any one ownership document, such as the latest property tax receipt, municipal khata copy, or electricity bill. No NOC is needed.
Owned by a director or partner	NOC from the director or partner, proof of ownership (sale deed or property tax receipt), and a utility bill in the owner’s name. For GST, also attach a copy of the owner’s identity proof.
Owned by a relative or third party and used rent-free	NOC from the owner, proof of ownership (sale deed or property tax receipt), and a utility bill in the owner’s name. For GST, also attach a copy of the owner’s identity proof.
Rented or leased	Notarized rent or lease agreement, rent receipt not older than one month, NOC from the landlord, and a utility bill in the landlord’s name. For GST with an unregistered agreement, also attach a copy of the landlord’s identity proof.
Virtual office or co-working space	NOC from the service provider on its letterhead, signed by an authorized signatory, the service agreement, and a utility bill for the premises. The company’s name and registered office address must be displayed outside the premises (Section 12(3)(a)).

Note: The NOC itself does not need notarization or stamp paper for MCA or GST filings. However, a rent or lease agreement used as registered office proof must be notarized under Rule 25(2)(b) of the Companies (Incorporation) Rules, 2014. 

Tip: For SPICe+ filings, combine the signed NOC, the ownership or rent document, and the utility bill into one PDF. This keeps the address proof together and reduces resubmission requests.

How to Submit Your NOC as a Business Address? Detailed Process

The form used to submit a business-address NOC depends on the registration or change being requested.

1. Company incorporation (SPICe+): Attach the NOC and address proof to SPICe+ (INC-32) when providing the registered office address at incorporation. The Central Registration Centre (CRC) processes the application.
2. Registered office after incorporation (INC-22): If a company provides a correspondence address during incorporation, it must establish its registered office within 30 days of incorporation. Under Section 12(2) of the Companies Act, 2013, it must file Form INC-22 with the required NOC and address proof.
3. LLP incorporation (FiLLiP): Attach the NOC and address proof to FiLLiP for the LLP's registered office.
4. GST registration (REG-01): Submit the NOC or consent letter and supporting address proof, such as a property tax receipt or electricity bill, for the principal place of business. For rented premises, provide the rent or lease agreement as required.

Why is an NOC Required for a Business Address?

When a business uses premises it does not own, the relevant authority requires written proof that the owner has permitted the business to use the address. A business address NOC serves three main purposes:

1. Protects the property owner: It records the owner's permission without transferring ownership rights, helping clarify the basis on which the business uses the premises.
2. Validates the business address: It documents the owner's consent for the business to use the address and receive official correspondence there.
3. Supports regulatory compliance: Rule 25 of the Companies (Incorporation) Rules, 2014 requires supporting documentation for a company's registered office, including authorization from the owner. 

Validity and Renewal of NOC for Business Address

The validity of an NOC depends on the terms stated in the document. If the NOC does not specify an end date, it remains valid until the owner withdraws consent. The company submits it during incorporation or with Form INC-22, as applicable, and does not need to renew it like a license.

A Private Limited company needs a fresh NOC in three situations:

1. The NOC’s stated term ends, and the company continues to use the same premises.
2. The owner withdraws consent. The company must still keep a registered office (Section 12(1)), so it must shift and file Form INC-22. A GST-registered business must also file an amendment.
3. The business moves to new premises.

Under Section 12(9) of the Companies Act, 2013, the RoC can physically verify a company's registered office. Rule 25B of the Companies (Incorporation) Rules, 2014 sets out the verification procedure, which includes a visit in the presence of two independent witnesses from the locality. If the company fails to maintain an office capable of receiving official communications, the RoC may issue a notice requiring it to respond within 30 days. Failure to address the issue can lead to proceedings to strike off the company's name. A valid NOC and up-to-date address proof help establish the company's authorization to use the premises during verification.

Practical Tips to Draft an Effective Business Address NOC

A well-drafted NOC avoids delays during registration or an address change. Keep these points in mind while preparing a business address NOC:

• Use clear, formal language: Keep the wording direct and professional. Explicitly state that the property owner has “no objection” to the business using the premises as its registered office or principal place of business.
• Include all required details: Provide the property owner's full name and address, the company's name and proposed address, and the date of issue.
• Match the registration documents: Ensure the company name and property address on the NOC exactly match the details in the incorporation forms and supporting documents. Mismatches can lead to queries or rejection.
• Clarify the terms of use: State whether the business uses the premises on a rent-free or rental basis and specify the period of use, if applicable.
• Obtain the owner's signature: The property owner or, for a virtual office, the service provider's authorized signatory must sign and date the NOC.
• Consider notarization if needed: Notarization is generally not mandatory, but an authority may request it during verification. Check the applicable requirements before getting the document notarized.
• Keep copies and track validity: Store signed physical and digital copies for future filings and verification. Monitor any validity period stated in the NOC and obtain a fresh one if it expires while the business continues using the premises or if the business moves to a new address.

Final Note

An NOC for company address proof confirms that a company has the property owner's permission to use the premises as its registered office. Accurate details and consistent supporting documents help avoid delays during incorporation or a change of registered office.

Even a small discrepancy, such as a mismatched PIN code or an outdated utility bill, can lead to a resubmission request. RegisterKaro’s experts review the NOC, utility bill, and ownership documents for consistency before handling the relevant SPICe+ or Form INC-22 filing and follow-up queries. If you need assistance with company registration or a registered office change, contact us today to discuss your requirements.